Prince William County Circuit Court Clerk

Business Challenge:

• Court hours and centralized location limited access
• Public transit users faced lengthy commutes
• Multilingual support was essential for diverse residents
• COVID-19 required socially distanced options
• The system needed to deliver multiple services, including licenses, permits, payments, notary services, case lookups, and voter registration

Background:

Prince William County, VA, serves over 470,000 residents. Many relied on the single courthouse and public transit, spending up to 3½ hours traveling for routine services. To improve service accessibility, Clerk Jacqueline Smith sought out Advanced Kiosks to deploy self-service kiosks both in the courthouse and at public libraries.

• Industry: Courthouses
• Product: Kiosk Office Suite
• Kiosk Models: Document Kiosk
• Zamok Subscription: Premiere

Solution Delivered:

Advanced Kiosks rolled out six Document Kiosks initially, later expanding to 11 locations—including county administrative buildings and public libraries—fully funded by Virginia Technology grants. Hardware and software upgrades included:

• Kiosk Office Suite document management solution with secure file uploads, human detection for workflow initiation, and improved admin dashboards
• 24/7 kiosks in courthouse, libraries, and administrative centers
• Multilingual interface supporting dozens of languages via dropdown
• ADA-compliant hardware and software for accessibility
• Service suite: marriage licenses, gun permits, fee and tax payments, notary services, deeds, case info, and voter registration
• Pandemic-ready operations: kiosks became a focal point of service delivery, reducing in-person interactions and promoting social distancing

Outcomes:

• Positive public reception: residents value the convenience, flexibility, and reliability of 24/7 access
• Institutional endorsement: Clerk Smith said the goal was to “allow customers access to essential court services outside of regular business hours”
• Scaled deployment: Virginia grants funded the expanded rollout, reaching 11 locations
• Inclusion-focused access: The multilingual interface broadened equity in service
• Operational efficiency: kiosks reduced staff workload, and more users could self-serve after hours