Greeter Visitor Management System

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Visitor Management System

Automate Your Lobby

Our cutting-edge solution ensures visitors are greeted warmly and their needs are addressed efficiently. Visitors can search for companies, departments, or individuals. They can make calls, send text messages, and get detailed directions—all in one place.

Security & Convenience

Our Zamok kiosk management software enhances functionality and security by integrating with printers and cameras. The sign-in feature, complete with a printed name tag, ensures a secure and professional visitor experience.

Custom Options & Design Matter

We tailor the interface to match your brand and visitor management process, ensuring seamless integration with your existing systems. This personalized touch guarantees your lobby reflects your identity and provides a cohesive visitor experience.

The Greeter Visitor Management System Feature Videos

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Common Challenges Businesses and Organizations Face

Slow Check-In/Out – Manual logbooks cause long wait times and frustration.
Security & Compliance Risks – No real-time tracking makes monitoring visitors difficult.
Accessibility Issues – Lack of ADA compliance and multilingual support hinders users.
Wayfinding Challenges – Large facilities leave visitors unsure where to go.
Delayed Host Alerts – No automated notifications slow visitor reception.
Unclear Instructions – Outdated procedures and directories with vague check-in steps cause confusion.

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How The Greeter Visitor Management System Solves These Challenges

Fast, Secure Check-In – Real-time check-in tracking and entry instructions streamline registration.
Enhanced Security – Photo ID badges and visitor logs ensure compliance and simplify audits.
Inclusive & Multilingual – ADA-compliant features and multilingual support improve accessibility.
Smart Wayfinding – Interactive maps and directories guide visitors seamlessly.
Instant Host Alerts – Automated text, email and phone notifications keep meetings on schedule.
Clear Guidance & Records – On-screen welcome video, pre-registration, and cloud-based logs enhance organization.

Onboarding Includes Customization

Our onboarding team will work with you to Customize the interface to seamlessly reflect your brand’s identity, ensuring every interaction leaves a lasting impression. Whether tweaking layout, colors, or even adding specific features, our system adapts to meet your unique needs. From visitor check-in to data collection, every aspect can be tailored to streamline your operations and enhance user experience.

This ensures a professional appearance that aligns with your identity. Incorporate your logo, color scheme, and design elements to create a personalized and welcoming experience for your visitors. Easily update and manage the information displayed on the kiosks, including maps, directories, and visitor guidelines, to ensure they are always current and relevant.

Bonfiglioli

Bonfiglioli, an industrial manufacturing company with a global presence, reached out for assistance with implementing a new visitor management system for their brand new lobby.

Left: OUT OF THE BOX – Right: CUSTOMIZED INTERFACE & FUNCTIONALITY

Experience the difference with Advanced Kiosks. Our dedicated onboarding team will transform your visitor check-in kiosk, creating a welcoming and efficient interface that leaves a lasting positive impression on your visitors. Unless you have a lot of time to configure, test, and install, let us handle the customization work for you!

Visitor Management System Software Interface

The interface below is highly configurable to suite your needs. In our on boarding process we can change the layout, colors, imagery as well as add/remove/organize buttons and functionality.

Visitor Management System Interface

Create a branded and visually appealing interface that aligns with your unique identity. Organizations can tailor the system to match their brand colors, incorporate logos or relevant imagery, and customize buttons to suit specific functions or workflows. Here we see the custom homepage displaying “Deliveries”, an important function for this organization’s lobby.

Language Menu

With a few taps, visitors can select their preferred language from a list of available languages, and all the interface content is converted into their language of choice. Enabling interaction with all the system’s features. This ensures a smooth visitor experience regardless of language.

Find Business with Visitor Management Software

Find a Business or Department

Visitors can search for a business or department by name or category. The results are customizable and can include: Logo, phone number, address, directions, and even a link to their website that will launch a window when pressed. This is set up in the onboarding process.

Contact a Person with Visitor Management Software

Call a Person

Visitors can easily search for a person by name or designation and receive contact details. The system be set to Call a phone number, text a cell phone, call a person and send a text at the same time, ask a person to sign in with their name and cell phone number and then ask them to take a pic for a name tag, and any variation of these!

Building Maps

Visitors can easily access detailed floor plans and get QR codes on the maps so the visitor can take the map with them on their cell phone, ensuring they reach their desired destination efficiently. This feature enhances the visitor experience, minimizes confusion, and saves time by providing clear visual guidance within the building or area.

Slideshow Functionality

Maps and images can be offered with slideshow functionality to show many floors and detailed directions.

Lower Menu for ADA

The system offers a ‘lower menu’ which presents all the menu items for ADA-compliant wheelchair access.

Accessibility Menu

Individuals with visual impairments can be served with adjustable font sizes and high-contrast modes. The need more help button can auto dial any phone or send a group text that someone in the lobby needs assistance. The braille on the end of the screen instructs people to use this.

Visitor Check-in Kiosk

The system can be used as a visitor check-in kiosk… the sign in functionality can be added as part of the calling workflow or an optional feature on the main interface as shown here. With intuitive prompts and a user-friendly interface, guests can quickly sign in. The optional nametag can also be added to the workflow. Name tags can be printed which improves security, and creates a seamless experience for both visitors and the host organization.

Bulletin Board

Provide a centralized platform with your Visitor Management Kiosk in your lobby for sharing important announcements and information. Visitors can easily access the bulletin board or RSS Feeds to stay informed about upcoming events, safety protocols, and other relevant updates.

Event Calendar

The event calendars offer a list of scheduled events and activities. This can use Google Calendar or any calendar the organization uses. Visitors can browse the calendar to stay informed about upcoming events, and get details on time, location, and web links.

Area services

Organizations can create custom buttons with specific functions, such as requesting assistance, accessing directories, or submitting feedback, to align with their unique needs and preferences. Here we see a map of area restaurants that can be touched on for detailed information.

Visitor Management Software Building Wifi QR Code

WiFi Access

Offer visitors a QR code for connecting to the building’s WiFi. QR codes can be used on any element for the visitors to take the presented information with them.

Forms

Any form can be added to the interface such as a maintenance request which simplifies reporting maintenance issues within a facility. Visitors can easily access the form, fill out relevant details about the problem, and submit the request directly through the system.

Visitor Management Software Call Buttons

Call for Assistance

Ensure prompt support and assistance when needed with direct call buttons on the kiosk. Visitors can easily access the feature, request help or report emergencies, and communicate their location directly through the system.

Advertising

Encorporating advertisements on a visitor management system kiosk can provide an opportunity to generate revenue and promote relevant products or services in your building or area.

Greeter Visitor Management System Kiosk Models

With 20 different kiosk models to choose from, the following are the most popular for our Greeter Visitor Management System package.

Visitor Management Software on Electronic Kiosk

Merchant Max

The Merchant Max Interactive electronic Kiosk was designed for office buildings, schools, retail, movie theaters, and other high-traffic settings where a visitor management kiosk is needed. The mobility makes it one of our most popular models.

Monolith-Kiosk-with-Visitor-Management-System

Indoor Monolith

Introducing the Indoor Monolith – crafted to energize school spaces with durability and visibility. Built to withstand the bustling activity of indoor environments, this Monolith is perfect for showcasing student achievements, upcoming events, and campus information.

Wall Mounted

Say hello to the Wall Mounted kiosk! With a striking 43″ touchscreen, the wall-mounted touchscreen display can be a clean and simple installation for self-service and an immersive experience for your customers and visitors. Camera and wall mounting hardware are included.

pedestal-with-Visitor-Management-System-Kiosk

Pedestal Kiosk

This impressive over sized touch screen kiosk enhances any lobby or interactive exhibit. With its 43″ horizontal, touch screen monitor, this interactive kiosk makes a statement when providing information for visitors to your location.

OUTDOOR MONOLITH

With 46″ and 55″ touch screen options, the Outdoor Monolith makes a big impression. The large touch screen monitor displays your products, videos, or promotions and encourages customers to interact with the infrared touch screen.

“I would like to thank you for helping us create a very successful Veterans Memorial event on May 31, 2024, at the Roslyn, Washington Historical Cemeteries. Your technical expertise in working with us to create a user friendly platform for Veteran families and friends was a big success.”

– Richard Watts, Roslyn Cemetery Commission

Frequently Asked Questions

Can we use a different kiosk than your recommended models?

Yes! Contact one of our experts to determine the best fit for your situation.

Do I need an internet connection for my Kiosk?

Features including remote updates and VOIP calling of building residents require an Internet connection.

Do I need a phone line?

As long as you have an Internet connection a phone line is not required.

What are the yearly costs?

Prices vary depending on the kiosk model you select and the features you include. Contact one of our experts for specific pricing.

How do I need to get started?

Just contact one of our experts. We’ll assist you in determining the best solution to fit your needs.

Can I make changes to the interface?

Yes, the kiosk interface can be customized to your specifications.

I do not have a IT department do I need one?

No! Advanced Kiosks offers 24/7 technical support. Our support department can access your kiosk remotely and solve most issues without the need for a site visit.

What if the kiosk breaks?

Advanced Kiosks offers a three-year warranty on its kiosk hardware. Just contact us if there’s an issue.

Is there any limit on the number of calls visitors can make?

No! Our kiosks have already been used to make more than 50,000 VOIP calls.

What about Spanish visitors will it translate this?

Yes, the kiosk can be programmed to provide services in a variety of languages.

How fast are the text messages?

As fast as they would be when sending a text from your mobile phone!

Why would I need a wayfinding kiosk?

If you manage a medical complex, college campus, memorial garden or other large facility where visitors may be unsure of their destination, a wayfinding kiosk is a must.

What are the benefits of a wayfinding kiosk?

The main benefits of a wayfinding kiosk include helping visitors find their destination quickly and easily. Facilities can provide an outstanding experience for their guests without the need for additional staff.

Can wayfinding services be provided in multiple languages?

Yes! Our kiosks can be programmed to deliver services in a variety of languages.

Can my kiosk be customized?

Absolutely! The kiosk display and wayfinding software can be adapted to meet your specific needs.

Get Expert Guidance for Your Perfect Kiosk Solution!

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Information Kiosk at NH Governor's Office