Self-service Kiosks for Housing Authoritites
Self‑Service Kiosks for Housing Authorities
Part of the digital transformation of many housing authorities is the automation of documentation and customers serving themselves. Self-service kiosks give these housing authorities and their customers many benefits, including:
- Reduced visitor wait times and improved customer service
- Customer access to resources 24 hours a day 7 days a week
- Increase staff efficiency with less paper
- Lower operational and labor costs
- Weekly reports and statistics for tracking usage data
- Real time notifications of any problem at the kiosks
- User interface translation in almost any language
- Accessibility for handicapped individuals
- Instant access to live interpretation service
Housing Authorities Overview
Housing authorities face increasing demands to provide efficient, accessible, and secure services to residents. Advanced Kiosks offers self-service kiosk solutions designed to streamline operations, reduce administrative burdens, and enhance the resident experience. Our kiosks provide critical services such as document scanning, rent payments, form submission, and appointment scheduling—all without the need for staff intervention.
With integration capabilities for Public Housing Management Software (SACS, Yardi, MRI), our kiosks ensure seamless data processing while maintaining security and compliance. Whether placed in lobbies, community centers, or high-traffic areas, these interactive kiosks empower residents with 24/7 access to essential services.
By automating routine processes, housing authorities can lower operational costs, improve service delivery, and ensure residents receive timely assistance.
Document Kiosk installation at Quincy Housing Authority
Main Benefits for Housing Authority Kiosks
Document Management
Handling paperwork is easier with self-service kiosks that allow residents to securely scan, submit, retrieve and print documents without staff assistance.
The system supports multi-page scanning, guiding users through the process to ensure all necessary documents, such as lease agreements, income verification, and IDs, are submitted correctly.
Digital uploads accelerate processing times, reduce the risk of lost paperwork, and ensure documents reach the appropriate department securely with optional receipt printing.
Additionally, kiosks provide on-demand printing for lease agreements, benefit letters, and policy documents while incorporating privacy features like document retraction to safeguard sensitive information.
Best Solution:
Advanced Kiosks offers a wide range of self-service products, but not every kiosk or software package is the right fit for every use case. To simplify your decision-making, we highlight the solutions that are most closely aligned with each specific functionality. These recommendations represent the best match of features, reliability, and user experience to help you achieve your goals efficiently.
Kiosk Office Suite™
Zamok eForms Assistant™
Form Submission & Applications
Completing and submitting housing-related applications is more efficient with a digital system that reduces paperwork and streamlines approvals.
Step-by-step guidance ensures all required fields are completed correctly, minimizing delays caused by missing information, while digital signature capabilities eliminate the need for in-person signing.
The system supports multiple submission methods, including direct database uploads, secure email delivery, and print-and-submit options to accommodate different workflows.
By automating form intake, housing authorities can speed up approvals, reduce administrative workload, and enhance record-keeping accuracy.
Best Solution:
Advanced Kiosks offers a wide range of self-service products, but not every kiosk or software package is the right fit for every use case. To simplify your decision-making, we highlight the solutions that are most closely aligned with each specific functionality. These recommendations represent the best match of features, reliability, and user experience to help you achieve your goals efficiently.
Kiosk Office Suite™
Zamok eForms Assistant™
Rent & Bill Payments
Managing financial transactions is more convenient when residents have access to a secure, self-service kiosk for rent, utility bills, late fees, and other payments.
Real-time integration with Public Housing Management Software, such as SACS, Yardi, and MRI, ensures accurate accounting and immediate transaction updates.
Users receive instant receipts via print or email for confirmation, while the kiosk’s secure payment interface protects against fraud and unauthorized transactions.
By offering a self-service payment option, housing authorities can reduce office traffic, streamline payment processing, and improve financial efficiency.
Best Solution:
Advanced Kiosks offers a wide range of self-service products, but not every kiosk or software package is the right fit for every use case. To simplify your decision-making, we highlight the solutions that are most closely aligned with each specific functionality. These recommendations represent the best match of features, reliability, and user experience to help you achieve your goals efficiently.
Kiosk Office Suite™
Appointment Scheduling & Check-In
Residents no longer need to make phone calls or visit the office to schedule an appointment with housing specialists, caseworkers, or maintenance staff.
Automated confirmations and reminders via email or text help minimize missed appointments and improve scheduling accuracy.
When visitors arrive, they can check in at the kiosk, instantly notifying staff and ensuring a smooth flow of service.
By streamlining appointment booking and check-in, housing authorities can reduce front desk workload, shorten wait times, and improve overall operational efficiency.
Best Solution:
Advanced Kiosks offers a wide range of self-service products, but not every kiosk or software package is the right fit for every use case. To simplify your decision-making, we highlight the solutions that are most closely aligned with each specific functionality. These recommendations represent the best match of features, reliability, and user experience to help you achieve your goals efficiently.
Kiosk Office Suite™
Greeter Visitor Management System™
Communication & Resident Services
Residents can quickly connect with housing authority staff and access essential information through a variety of communication tools available at self-service kiosks.
VoIP calling enables direct conversations with designated staff without the need to wait in long lines, while pre-configured contact lists ensure residents reach the right department for rent inquiries, maintenance requests, or policy questions.
Video calling options provide remote customer service, allowing residents to get assistance even when staff are off-site.
Additionally, digital bulletin boards display policy updates, community resources, emergency alerts, and upcoming events, ensuring residents stay informed and engaged.
Best Solution:
Advanced Kiosks offers a wide range of self-service products, but not every kiosk or software package is the right fit for every use case. To simplify your decision-making, we highlight the solutions that are most closely aligned with each specific functionality. These recommendations represent the best match of features, reliability, and user experience to help you achieve your goals efficiently.
Kiosk Office Suite™
Greeter Visitor Management System™
Accessibility & Multilingual Support
Housing authorities can ensure all residents, regardless of language or ability, have equal access to essential services through inclusive kiosk features.
With over 120 language options, non-English speakers can navigate the interface in their preferred language, while ADA-compliant tools like screen readers, text enlargement, and high-contrast display modes improve accessibility for individuals with visual impairments.
Touch-free navigation and assistive technology enable residents with mobility challenges to complete tasks independently, making services more accessible to everyone.
By prioritizing accessibility, kiosks enhance the user experience, comply with federal regulations, and promote equitable service for all residents.
Best Solution:
Advanced Kiosks offers a wide range of self-service products, but not every kiosk or software package is the right fit for every use case. To simplify your decision-making, we highlight the solutions that are most closely aligned with each specific functionality. These recommendations represent the best match of features, reliability, and user experience to help you achieve your goals efficiently.
Kiosk Office Suite™
Products designed for Housing Authorities
Advanced Kiosks offers a suite of turnkey self-service solutions tailored to the unique needs of housing authorities and property management offices. From rent payment and resident check-in to digital applications, document submission, and recertifications, our kiosks streamline housing operations, reduce staff workload, and improve the overall resident experience.
Kiosk Office Suite™ – Complete Housing Authority Solution
Transform your lobby or property management office into a digital service hub. Residents can pay rent, complete applications, upload documents, and access records— all from a single kiosk. Kiosk Office Suite™ combines eForms Assistant™, secure payment modules, document scanning, and real‑time notifications, giving staff instant visibility and reducing paperwork.
Includes:
- Guided digital forms for applications, recertifications, and tenant agreements
- High‑resolution document scanners and ID readers
- Integrated payment processing (credit/debit, cash)
- Email/SMS receipts and alerts
- Multilingual, ADA‑compliant interfaces
Advanced Kiosks deployed a Document Kiosk equipped with the Kiosk Office Suite system, a turnkey solution designed to digitize and automate front-desk document processing.
eForms Assistant™
Traditional housing paperwork—applications, rent recertifications, and maintenance requests—is often the biggest bottleneck for staff and residents alike. The Zamok eForms Assistant™ simplifies this process by turning complex, static PDFs into guided, interactive digital forms that residents can complete directly at the kiosk.
Features include:
- Error-Free Input: Built-in validation ensures residents can’t skip fields or enter incorrect information, reducing rejected applications and recertifications.
- Instant PDF Generation: Completed housing forms are automatically formatted and stored digitally, eliminating manual retyping and scanning.
- Multilingual Interface: On-the-fly translation helps serve diverse communities, ensuring every resident can complete their forms with confidence.
- Secure Submission: Documents and signatures are encrypted, emailed, or routed directly to the correct housing department for immediate processing.
This means higher accuracy, faster approvals, and less staff time spent correcting paperwork—all while meeting ADA and Section 508 accessibility standards.
Related Resources
Housing Authority–Specific Features:
- Pre-loaded Digital Forms: Housing applications, rent recertifications, maintenance requests, and other resident forms available instantly at the kiosk.
- Seamless System Integration: Connects directly with housing management platforms for records, benefits, and compliance tracking.
- Secure Document Transmission: Submissions and attachments are encrypted and delivered straight to the right department or caseworker.
- Multilingual Access: On-screen translation ensures residents of all backgrounds can complete forms confidently.
- ADA-Compliant Accessibility: Designed for residents of all abilities, meeting federal accessibility standards.
- Digital Signature Capture: Legally binding signatures collected directly on screen for housing forms and agreements.
- Real-Time Error Checking: Prevents incomplete or incorrect submissions before they’re sent, reducing delays and rework.
- Automated Routing: Directs each submission to the correct housing office or staff member for faster processing.
Greeter Visitor Management System™
Lobby management in housing authority offices is a critical part of maintaining safety, efficiency, and professionalism. The Greeter Visitor Management System™ simplifies and secures the check-in process, ensuring every resident, guest, or contractor is properly logged and guided to the right place.
Core Capabilities Include:
- Secure Check-In: Residents and visitors sign in with ID scanning and digital logs, creating a verifiable record of who enters the facility.
- Instant Photo Badges: Professional visitor passes with names, dates, and destinations for added security.
- Staff Notifications: Automated alerts notify housing staff as soon as a resident, applicant, or contractor checks in.
- Audit-Ready Logs: Every entry is time-stamped and stored, supporting compliance and safety protocols.
- Wayfinding Support: Touchscreen directories help residents and guests navigate to leasing offices, service counters, or meeting rooms with ease.
Housing Authority–Specific Features:
- Integration with Resident Scheduling Systems: Manage appointments for recertifications, lease signings, inspections, and service meetings directly through the kiosk.
- Lobby Check-In and Management: Streamline the flow of residents, applicants, and contractors with secure sign-in and digital visitor tracking.
- Staff–Resident Coordination: Real-time visitor logs and automated alerts ensure staff are prepared for scheduled meetings or walk-ins.
- Resident Information Access: Provide public terminals with office hours, housing policies, program updates, and contact details.
- Emergency Alerts and Messaging: Instantly notify residents and staff of urgent announcements, safety alerts, or evacuation procedures.
Yes! We support your third-party software!
*Advanced Kiosks is not affiliated with any of these fine companies. Zamok allows your users to securely log into their user accounts, where they can access most functionality they would have a home computer. If they walk away they will be logged out and the cache will be cleared. Functions of file uploads and notification are limited to the companies that have allowed us to access to an API. Ask your sales associate for more information.
Housing Authority Automation
From providing electronic resources to patrons for paying bills, fines, and rent to document scanning and form management, automated self service can have a huge impact on your Housing Authority.
We have worked with many customers in both housing authority and government industries, including Quincy, Orange County, and Olmsted County Housing Authorities. We have also provided similar solutions for Arlington National Cemetery, Rhode Island National Guard, and State of Maine (DHHS).
Join Housing Authorities across the country utilizing Kiosk Office Suite to offer their services 24/7!
⌂ Pittsburg Housing Authority, CA
⌂ Bessemer Housing Authority, AL
⌂ College Park Housing Authority, GA
⌂ City of Mesa Housing Authority, AZ
⌂ Athol Housing Authority, MA
⌂ HA of the County of Stanislaus, CA
⌂ City of Longview Housing, TX
⌂ City of Yuma Housing Authority, AZ
⌂ Merced Housing Authority, CA
⌂ Asbury Park Housing Authority, NJ
⌂ Livermore Housing Authority, CA
⌂ Charter Oak Communities, CT
⌂ Mississippi Regional Housing Authority, MS
⌂ Canton Housing Authority, MS
⌂ Rochester Housing Authority, NY
⌂ Muncie Housing Authority, IN
⌂ Montgomery County, AL
⌂ Jackson Housing Commission, MI
⌂ Butler County HRA, PA
⌂ Lakeland Housing Authority, FL
⌂ Vallejo Housing Authority, CA
⌂ North Adams Housing Authority, MA
⌂ City of Danbury HA, CT
⌂ Quincy Housing Authority, MA
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Frequently Asked Questions (FAQ)
Use cases for self-service kiosks for housing authorities include:
- Scanning
- Form fill
- Printing
- VoIP
- Bill payment
- Video Support
- Language translation
- Self check-in
- Information access
Does Advanced Kiosks hold a GSA contract?
- Yes! Attaining the GSA Contract approval is not easy and speaks volumes about the quality standards and reputation of Advanced Kiosks. We are very proud to take part in this program. It has proven to be instrumental in better serving our national customer base. Learn more about GSA here.
Do self-service kiosks accept rent payments?
- Yes! Our kiosks can come equipped with a credit card reader and bill payment capabilities.
- To learn more about payment processing for self-service kiosks, click here.
- We offer many self-service kiosk models for housing authorities, but some of the most popular kiosks include:
What are the benefits of a kiosk for housing authorities?
- Housing authorities across the country are benefiting from self-service kiosks. Some of the benefits include:
- Reduced administrative burden
- Improved resident experience
- Automated document processing and reduced paperwork
- Convenient bill payments
- Enhanced communication and engagement
- Optimized appointment scheduling and check-in
- Increased accessibility and multilingual support
- Cost savings and operational efficiency
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